Online booking for relocation consultants
Arrange initial relocation consultations across time zones, then schedule follow-up appointments around the move. Customers can book without exchanging availability messages.
A free 45-minute first call by video, then paid half-day accompanied event types for the settling-in work, bookable six months ahead.
Two completely different phases#
Before arrival: a video call with someone eight time zones away who is trying to decide whether to take the job. After arrival: ward office registration, a hanko, a bank account and a phone contract, in an order, in a fortnight.
One event type cannot serve both, and treating them the same is how the pre-arrival call never gets booked.
Suggested booking settings#
The first conversation happens while the client is still in another country and another time zone, and the rest happens in an intense fortnight after they land.
| Duration | 45 minutes for the first call, half-day event types for accompanied days |
|---|---|
| Booking notice required | 48 hours |
| How far ahead customers can book | 180 days |
| Location | Video first, then in person |
| Payment | First call free, accompanied days paid online |
| Cancellation policy | Full refund 7 days before |
Suggested booking questions: Arrival date · Family size and ages · Employer · Which wards are you considering?
Ward office registration, a hanko, a bank account and a phone contract are the first week, and they have to happen in an order. An accompanied-day event type with that list in the description sells itself.
A free first call, in their time zone#
Video, forty-five minutes, free, bookable six months ahead. They see your availability converted to their own time automatically, which removes the one thing that usually delays it.
Accompanied days as a product#
A half-day event type, paid online, with the description listing what gets done: 転入届, My Number, a bank account, a phone contract. It sells itself because it is the list your client has been dreading.
Ask what shapes the week#
Arrival date, family size and ages, employer, and which wards they are considering. It is the difference between a useful first call and a general one.
Getting started#
- Sign in at app.marubox.jp with Google or Microsoft. There is no credit card required and no time limit on the free plan.
- Create an event type with the settings above. Event types explained
- Connect your calendar so your consulting diary never gets double booked. Google · Outlook
- Set your working hours, and close Japanese public holidays in one setting. Availability
- Put the link in your bio, or the widget on your site. Adding it to your website
Common questions
Can clients book before they arrive in Japan?
Yes, and most do. A video event type shows your availability in their own time zone, and the calendar can be open six months ahead.
How do I sell accompanied days?
As a paid half-day or full-day event type, with the tasks it covers listed in the description. Payment is taken when they book, in yen, into your own Stripe account.
Can I charge different rates for families and individuals?
Yes — separate event types with their own durations and prices, both on the same page.
Start taking bookings online
The Free plan includes booking pages, Google Calendar and Outlook connections, working hours, Japanese holiday settings and booking on your website. No credit card is required, and there is no time limit. The Paid plan is ¥1,200 per month including tax and adds online card payments, team bookings and LINE integration. Business Box charges no booking commission; Stripe processing fees apply separately.
Last reviewed 16 October 2026.