Online booking for recruitment consultants
Offer interview and consultation times that fit around candidates’ working hours. Calendar connections help prevent clashes with your other commitments.
A 30-minute candidate call event type with short notice and early and late hours, a separate 45-minute client briefing, and invite-only links for confidential approaches.
Scheduling is the job you are not paid for#
Six emails to arrange a twenty-minute call, times fifteen candidates, is most of a week. And because candidates cannot talk during the day, half of those emails are about finding a slot that was never going to exist.
Confidentiality makes it worse. A candidate job-hunting without their employer knowing will not book from a public page with your agency’s name on it.
Suggested booking settings#
Candidates can only talk outside working hours or in a lunch break, and a first call is short, exploratory and often confidential.
| Duration | 30 minutes for a candidate call, 45 for a client briefing |
|---|---|
| Booking notice required | 4 hours |
| Time between appointments | 10 minutes after, to write notes |
| Max bookings per day | Eight candidate calls a day is a full day |
| Location | Video or phone |
| Payment | Free — the employer pays you |
| Cancellation policy | Not applicable |
Suggested booking questions: Current role and company · What are you looking for? · Notice period · Japanese level
Candidates in Japan are often job-hunting without their current employer knowing, so an invite-only event type and a single-use link keep the conversation off your public page entirely.
Offer only the hours candidates can use#
08:00–09:30, 12:00–13:00 and 18:00–20:30, as three ranges on each weekday in your availability schedule. Everything offered is a time somebody can actually take. Split shifts
Invite links for confidential approaches#
An invite-only event type plus a single-use link means the conversation never appears on a public page, the link stops working after one use, and the candidate skips the anti-spam checks because the link already proves you meant them.
Candidates and clients are different bookings#
A thirty-minute candidate call and a forty-five-minute client briefing, with different notice periods. Send each side the link that belongs to them.
Getting started#
- Sign in at app.marubox.jp with Google or Microsoft. There is no credit card required and no time limit on the free plan.
- Create an event type with the settings above. Event types explained
- Connect your calendar so your call diary never gets double booked. Google · Outlook
- Set your working hours, and close Japanese public holidays in one setting. Availability
- Put the link in your bio, or the widget on your site. Adding it to your website
Common questions
Can candidates book a confidential call?
Yes. Make the event type invite-only and send a single-use link, so it never appears on your public page and stops working once used.
How do I offer only early morning and evening slots?
Put two or three time ranges on each weekday in your availability schedule — for example 08:00–09:30 and 18:00–20:30. Only those hours are ever offered.
Can candidates reschedule themselves?
Yes, from the link in their confirmation, within limits you set. It removes most of the back-and-forth that surrounds a candidate call.
Start taking bookings online
The Free plan includes booking pages, Google Calendar and Outlook connections, working hours, Japanese holiday settings and booking on your website. No credit card is required, and there is no time limit. The Paid plan is ¥1,200 per month including tax and adds online card payments, team bookings and LINE integration. Business Box charges no booking commission; Stripe processing fees apply separately.
Last reviewed 16 October 2026.