Several staff in one booking system

Let customers book from the combined availability of your team. Each staff member connects their own calendar and sets their available hours.

How it works#

You invite somebody by email. They sign in, or create a free account if they do not have one, and join your workspace. From then on you can name them on any of your services.

• They keep their own account. Their own calendar, their own working hours, their own holidays. You are not managing their schedule for them.
• Your opening hours still apply. A time has to be inside both — the hours your business is open, and the hours that person works.
• One page, several diaries. A time is offered if any of them is free for it, and the booking goes into that person's own calendar.
• They are not double booked. If somebody takes bookings for two businesses, an appointment made through one blocks the other.
• One price. Members are included in the subscription; there is no per-person charge.

What is still missing#

• No staff selection on one page. A customer cannot choose "with Yuki" from a list of your people on the same service. There is a way round it below.
• No second host on a booking. Somebody who sits in on every meeting alongside whoever is rotating cannot be set up.
• No resources. Rooms, chairs and equipment are not modelled as things to allocate, so nothing stops two people being booked into the same room.
• Members see their own day, not everybody's. You see every booking in the workspace; they see the ones that are theirs.

Inviting somebody#

1. Go to Settings → Members and enter their email address.
2. They get an invitation. They sign in, or create a free account, and join.
3. Ask them to connect a calendar and set their working hours, which is what the page reads.
4. On a service, tick their name under Taken by.

Nothing of theirs is shared until they join, and they can be removed again at any time. Workspace members

If the customer needs to choose a person#

Make one service per person — "Cut and finish with Yuki", "Cut and finish with Sam" — and tick one name on each. They sit next to each other on your booking page, so the customer picks by choosing the service. It is not a staff picker, but it is one link and it gets them there.

Keep a third service with everybody ticked for the customers who do not mind, and that one fills the gaps the named services leave.

Who gets a booking, when several could take it#

Whoever has the most time left free that day. That protects the person with one gap in an otherwise full diary: their gap is kept for the booking only they can take, rather than going to whoever happened to be first in a list.

Seeing the whole team's day#

Your own Bookings list shows every booking in the workspace, whoever is taking it, with their name on each one. Members see only their own. If you want reception to see everything without signing in as you, add a shared address under booking notifications and they are copied on every booking, cancellation and reschedule. Booking notifications

When to use something else#

If the business runs on rooms and equipment rather than people, or a customer must be able to browse practitioners and pick one, use software built for that. Those are real gaps, not things to work around.

Last reviewed 16 October 2026.